April 23rd, 2018 Minutes & Agenda

THE FOUR HUNDRED AND TWENTY SIXTH SESSION OF THE BOARD OF ALDERMAN

VILLAGE OF ALAMANCE
April 23, 2018 – 7:00 PM

Present: Mayor Tichy, Mayor Pro Tem Sharpe, Alderman Andrews, Alderman Isley, Alderman Baldwin, and Clerk York.

Absent: Alderman Tichy, Alderman Crouse

Ron gave the invocation.

Alderman Andrews made a motion to approve the March 26, 2018 minutes, seconded by Mayor Pro Tem Sharpe. Motion carries 4-0

Mayor Pro Tem Sharpe made a motion to go into a public hearing, seconded Alderman Isley. Motion carries 4-0

Public Hearing – Amending the Zoning Ordinance Regarding Accessory Buildings

Clerk York stated that he changed the wording in the original ordinance from, “no accessary building or structure can be erected before the principal structure is built.” to “no accessary building can be erected before the principal structure is built.” If the Board would like to proceed with updating this amendment, the planning board will need to meet again. The Board also has the option of not changing the amendment. Clerk York stated that this zoning ordinance would not restrict farms from having or building needed or relevant structures on agriculture land. It will also be possible to have both a single family house permit and an accessory structure permit signed at the same time, with the understanding that the principal structure is to be built first.

A motion was made by Alderman Isley to go out of Public Hearing, seconded by Alderman Baldwin. Motion carries 4-0

Amending the Zoning Ordinance Regarding Accessory Buildings

It is the decision of the Board to table this issue and proceed with the dual permits for now. . Motion made by Alderman Isley to table this issue, seconded by Alderman Baldwin. Motion passed 4-0

OLD BUSINESS

Engineer Report

Mr. Reich stated that he would be making a couple of slight modifications for DOT on the sidewalk project and for Rob Shepard Drive, just showing more detail. Mr. Reich has spoken with Dr. Patterson about potential easements, and he is fine with the grade work the DOT wants to do. Dr. Patterson suggested a traffic signal might be needed at Rob Shepard and HWY 62. Mr. Reich is uncertain if it would meet the requirements for NCDOT.

ORC Report

Mr. Allred reported that the Birch and Pond stations were working well, but NC 62 station is having problems. Mr. Allred and Jerry have pulled the pumps out and found rags, again, clogging the system. They did restore service to the pump. It appears that the gritty, sandy waste is hard on the seals and they will possibly need to be replaced more frequently. Mr. Allred stated there would be some sewer jetting on NC 62 soon which could cause some minor traffic issues. It is Mr. Allred’s hope that this jetting will help the NC 62 pump station by clearing the lines. There will a flushing of the distribution system the week of May 7th to transition back to chloramine.

NEW BUSINESS

Village Website RFP

The decision was made to table this until Alderman Tichy could give his opinion on the RFP.

Solid Waste RFP

There were 5 submissions for waste removal. Clerk York reviewed the RFP’s with the board and audience. The term of a new contract would run for 3 years. There were five total submissions made. We Know Waste, LLC submitted only for the Yard Waste/Bulk Waste. Waste Industries only submitted for Trash and Recycle. BCB Environmental, Republic Waste, and Divine solution submitted for Trash, Recycle, and Yard/Bulk Waste Mayor Tichy was in favor of continuing to use We Know Waste for yard/bulk pick up, no other comments were made.

The board looked at BCB, Environmental and Waste Industries for the trash and recycle. BCB is less than one dollar a month cheaper than the others, but they do not currently have any contracts with other municipalities. BCB has shown a strong desire to acquire The Village business by

keeping in contact over the last year. The Board would like Clerk York to ask BCB Environmental about the size of their operation, insurance information, and for a bank reference. Clerk York stated that Alderman Tichy and Alderman Crouse would like to weigh in on this decision. Tabled until next meeting.

Montessori School

Clerk York stated he has nothing new to report.

James Harris, of Dr. Pickett Rd Burlington, stated he had founded the school in 1993. He stated that there has been a long Court battle with the administrator of the Montessori School and he is not able to discuss much about the case. He asked the Board to prevent the building of this new school. Mayor Tichy stated that the Board could not do that because it was a permitted use for the land she was acquiring. Mr. Harris stated that the administrator was working under his licenses, and he was upset at the events taking place. Mrs. Harris stated that the administrator was violating the non-compete clause in her contract to not build within a 35-mile radius of the original school. Mayor Tichy stated that the Board had no say in the Court matters between them and the Board did not endorse a school.

Finance Report

Clerk York reported that the total cash on hand was $2,473,926.25. Powell Bill funds available are $242,676.63 Budget Amendments for the General fund are as follows; Clerk York added $1500.00 to the advertising budget, $350.00 to the internet budget, and he added $2000.00 to the engineering budget for water and sewer.

Motion to approve the amended budget made by Alderman Isley, seconded by Mayor Pro Tem Sharpe. Motion carries 4-0.

Set date for Working Budget Meeting

The date for the budget meeting is set for May 2nd, 2018 at 7am.

OTHER BUSINESS

Clerk York stated that Chuck Couch of 3557 Friendship Patterson Mill Rd, Burlington had volunteered to serve on the Planning Board. A motion to appoint Mr. Couch to the Planning Board was made by Alderman Andrews, seconded by Mayor Pro Tem Sharpe. Motion carries 4-0.

Public Comment

Pastor Ron Philabaum of 4024 South NC 62, asked when the sidewalk project would start. Mr. Reich stated he hoped to have bids in this coming month to present to the Board for approval.

A certified letter has been sent to Mr. Haney about the clean up of his property.

Elizabeth Powell asked if solar powered speed limit signs could be placed in the Village, showing the speed of passing cars. Mayor Tichy asked if Mr. Reich could have some cost information at the next meeting.

A new clock is needed for the council room.

Motion to Adjourn made by Alderman Isley, seconded by Alderman Baldwin. Motion passed 4-0

Don Tichy, Mayor