May 21st, 2018 Minutes & Agenda

THE FOUR HUNDRED AND TWENTY SIXTH SESSION OF THE BOARD OF ALDERMAN

VILLAGE OF ALAMANCE
May 21, 2018 – 7:00 PM

Present: Mayor Tichy, Mayor Pro Tem Sharpe, Alderman Andrews, Alderman Isley, Alderman Baldwin, Alderman Crouse and Clerk York.

Absent:

Mayor Pro Tem Sharpe gave the invocation.

Mayor Pro Tem Sharpe made a motion to approve the April 23, 2018 minutes, seconded by Alderman Isley. Motion carries 5-0

OLD BUSINESS

Engineer Report

Tabled due to Mr. Reich’s absence.

ORC Report

Mr. Allred reported that Birch and Pond stations were working well. The correct seals are in for the NC 62 pump station. Mr. Allred said they plan to replace seals for both pumps when needed, at this time they are running well.

There was a sewer overflow off Alamance Baptist Loop Road on April 24th which was immediately attended. It appears that during construction, years ago, a hole was made near a pipe which allowed roots to overtake it and rags became entangled in the roots causing a clog and then overflow. There was no environmental impact from the overflow but a report was made for the State.

The distribution system is back on chloramine. There were 17 thousand gallons of flushing on the 7th and 8th and everything looks good.

NEW BUSINESS

Village Website RFP

Clerk York asked Zeus Ibarra of Web Real Simple, website builders, and his partners, Megan Chester and John Upson, up to the front to take any questions regarding the building of the new website for the Village.

Mayor Tichy asked if they had ever built a website for a local government. Zeus stated they had not but they had experience building large and complex websites for hospitals and E-Commerce. They did reference some of their work on the back of their proposal.

Alderman Tichy stated he would like the site to be user friendly and well organized.

Clerk York stated that he would like for residents to be able to make online payments. These elements and more should be able to be incorporated into the site and will be discussed further as the building process begins.

Alderman Tichy asked how that process would begin. Zeus stated that a point of contact would be established and then they would schedule a meeting to hear what information the Board would like to have on the site. An outline would be created and building would begin from there.

Motion made by Alderman Isley to accept the proposal from Web Real Simple, seconded by Alderman Baldwin. Motion carries 5-0

Presentation of Fiscal Year 2018-2019 Budget

Clerk York presented the fiscal 2018-2019 budget. He proposed this year’s budget to be $510,450.00 which is a $30,000 increase from last year. The increase is based on adjusted taxes the Village receives.

The general fund remains the same except for a 3% raise in Clerk York’s salary.

Legal services will increase from $1,000 monthly to $1175 monthly.

In the water and sewer fund a 2% increase has been requested by Burlington, but its unknown if that request has been granted. Clerk York has adjusted up the budget to account for the increase.

The water rates are currently $5.52 per thousand gallons, increasing to $5.59 per thousand gallons.

The sewer rates are currently $6.49 per thousand gallons, increasing to $6.60 per thousand gallons.

These rate increases are proposed based on Burlington’s proposed increase.

Motion made to set a public hearing for the budget for June 25, 2018 by Alderman Tichy, seconded by Alderman Isley. Motion carries 5-0

Set Public Hearing on Development Fees

A motion was made by Alderman Tichy to set a public hearing for the new development fees on June 25, 2018 seconded by Alderman Andrews. Motion carries 5-0

Solid Waste RFP

A bank reference for B & B Environmental could not be furnished for the Board meeting. Waste industries and Republic’s proposals were reviewed by the Board. Alderman Tichy stated that communication from the disposal service was of upmost importance. Mayor Tichy and Clerk York confirmed that other municipalities had issues with communication, regardless of the disposal company.

Alderman Tichy made a motion to accept Waste industries proposal along with the proposal from We Know Waste LLC, seconded by Alderman Baldwin. Motion carries 5-0

Snow Plow 2018-2019

Clerk York stated that there were some increases on this year’s proposal from Wildwood Landscapes. The bags of ice melt increased from $35.00 to $ 40.00. The Front-End Loader increased from $100.00 to $130.00. The plow truck increased from $120.00 to $165.00. The other terms of the contract have remained the same as last year.

A motion was made by Alderman Tichy to accept the contract from Wildwood Landscapes, seconded by Alderman Baldwin. Motion carries 5-0

Finance Report/Budget Amendment

Clerk York stated there was $2.4 million in total cash. There is $500,000 in cash reserve for projects. Clerk York stated that there should be a water and sewer fund surplus this year. Last year there was not due to funding the smart meter project.

Clerk York requested $3000 to be transferred from water maintenance to sewer maintenance.

Alderman Tichy made a motion to transfer the $3000 from water to sewer maintenance, seconded by Alderman Isley. Motion carries 5-0

OTHER BUSINESS

Mayor Tichy thanked Elizabeth Powell for the decorative Bunting she used on the town sign for Memorial Day and the clock she gave to the Councilman room.

Mayor Pro Tem Sharpe asked about the cleanup of Mark Haney’s property. Mayor Tichy stated there is continued progress.

Mayor Pro Tem Sharpe asked if Clerk York would send the Board members an email anytime a new business started in the Village.

Mayor Pro Tem Sharpe asked that Mayor Tichy would provide a picture that could be framed to place on the wall next to the past Mayors.

Public Comment

Elizabeth Powell asked when the pothole on South NC 62 would be fixed. Clerk York stated he would contact DOT.

Elizabeth Powell wanted to know if Mr. Reich had any information on the signs that show the speed limit to be placed in town. Mayor Tichy stated that he should have more information at the next meeting.

Elizabeth Powell asked when the sidewalk project would start. Mayor Tichy stated that informal bids should be in by June 15th.

Clerk York stated that he would be taking June 7th-13th off. Misty Folwell would be in the office those days from 9-4.

Motion to Adjourn made by Mayor Pro Tem Sharpe, seconded by Alderman Andrews. Motion passed 5-0

Don Tichy, Mayor